Financial Supporting Documents

Required Financial Documents for Organizations

For those with Audited Financial Statements:

1.     Current YTD Internal Financial Statements (Balance Sheet, Profit & Loss)

2.     Current year Board approved operating budget

3.     Auditors report for prior two fiscal years

4.     Form 990 or 990 EZ for previous two years

If the nonprofit cannot provide audited financial statements, the following items are required:

 1.     Current YTD Internal Financial Statements (Balance Sheet, Profit & Loss)

2.     Current bank statements and bank reconciliations that reconcile to Cash Balance on Balance Sheet provided

3.     Current year Board approved operating budget

4.     Financial statements (Balance Sheet, Profit & Loss) for two prior fiscal years

5.     Form 990 or 990 EZ for previous two years

6.     Copy of the organization’s bylaws

7.     A brief narrative which includes the following information:

a.     Board of Director Governance—How frequently does the Board meet, how are minutes maintained?

b.     Description of the financial practices—Who prepares the accounting records and financial statements, who reviews the information, how disbursements are made and who approves, where are records kept?

c.     Answer the following question—Is the organization aware of any contingent liabilities?  If so, how would the organization meet those obligations?